Prepping For Your Next Office Move
Moving an office can be a challenge. There is a lot of planning and coordination that has to happen to have a successful office move. Whether scaling down or upgrading to a larger office planning is key. Everything is happening fast, but being ahead of schedule will help smooth over the process. So if you are in charge of the office relocation we have some information.
Plan well in advance
Letting everyone know that there is a relocation coming up is important. Giving all employees a heads up of dates, times and expectations. This will ease confusion and aid in a streamlined moving process. This allows for time to get things together and decide what is going and not going. Inform the IT department of changes and give extra time for new location set up.
Hire a moving company early
Choosing a moving company early is important. There is a lot of coordination involved and keeping the moving company informed is important. Understand the type of move you want. From a full-service packing move to just loading, transport and unloading. Choose a company that has experience with corporate or commercial relocation. Experienced movers will be professional and ease the stress of moving.
Deep clean while packing
Clean while packing the less that has to be moved the easier. Cleaning as packing is happening saves money on the move and removes unnecessary clutter from offices. Sort through old files and paperwork to their proper places for transport. Keep everyday items for last and have a box ready for easy transport. Label all boxes with names and what’s inside.
Order new equipment/furniture well in advance
Whether the new office is smaller or larger it is important to make sure that any new equipment or furniture is ordered in advance for transport to new location if necessary. Otherwise make sure furniture and equipment are ordered a couple days before the move and delivered to the new location.
Color-coding for different departments
Color-coding for employees or departments to make the unloading and unpacking process a breeze. By having color-coded boxes or locations in the new office. It will help movers locate where to put the boxes and make it easier for employees to unpack at the new location. Inform all staff so they understand the color-coding when packing items and assisting in the move.
Change and Update Address
Don’t forget to make sure everyone is aware of the new location and has all the information. Update the address for anything in the near future. Keep updating the address as you see the old address coming across. Update all clients and business cards one week before the move. Anything online do about a month in advance so all profiles and information are ready when your new office is.
Having a system set-up will keep the whole staff organized and well-informed of the process of an office relocation. A system assists if something is forgotten or any additional information is needed. Finding the right moving company that is perfect for your relocation will also make the process less stressful and provide additional assistance. We Help Moving will provide a full-service relocation package and assist with any additional questions. Click here for more information.